Board Agendas

LOWRY HILL EAST NEIGHBORHOOD ASSOCIATION
Board of Directors
Draft Meeting Agenda
Wednesday, July 15, 2015 6:30-9:00 p.m.
VFW Post 246, 2916 Lyndale Avenue South

Speak respectfully. Be concise. 

Call to Order
Introduction of Members and guests (please sign in)

6:35 p.m.          Approval of Agenda
6:40 p.m.          Approval of prior meeting minutes

6:45 p.m.          CM Bender update        15 minutes
Ben Somogyi presenting. Q & A and discussion by meeting attendees

7:00 p.m.          Harassment Incidents   20 minutes total
27th & Dupont Art Gallery
Intermedia Arts.

7:20 p.m.          Coordinator’s Update   20 minutes total
August meetings
Written motions
Redo motion for environmental committee
Annual Report to City
Blueprint for Equity
Greater Uptown Community Partnership (Frank & Beth).

7:40 p.m.          Secretary’s Report        20 minutes
Library – Proposed motion regarding digitizing The Wedge

8:00 p.m.          Treasurer’s Report       20 minutes
Annual Report (990 form) state submitted for 2013 and 2014
Current Balances
Drawdowns

Committee Updates:
8:20 p.m.          Social  5 minutes
The 32nd Annual Minneapolis National Night Out (Aug 4)
Caffetto Arts Fair (Aug 9)

8:25 p.m.          Zoning and Planning
July 8 meeting notes – Girard Ave. development             5 minutes
Revisions and request for four (4) variances. Cheapo Record site ESG architects.      15 minutes

8:45 p.m.          Crime and Safety          5 minutes
Status of Bike cop buyback

8:50 p.m.          NRP     5 minutes
Status of Current proposals 8:55 p.m.

Announcements
New Business

9:00 p.m.          Adjournment

Lowry Hill East Neighborhood Association Board
Draft Agenda
June 17, 2015
6:00 – 8:30 p.m.
Ballentine VFW, 2916 Lyndale Ave S.
Speak respectfully, be succinct

The LHENA board encourages you to bring box tops and labels for education for students at Jefferson Community School. Jefferson “buys” library books and gym equipment with the box tops and labels.

Board members: Frank Brown, Jono Cowgill, Becky Dernbach, Tim Dray, John Edwards, Leslie Foreman, Bill Newmann, Sara Romanishan, Paul Ryan, Michael Friedman, Beth Harrington, Katie Schmitt and staff: Tina Erazmus and Joan Estenson.

6:30 p.m. Call to order
Approve June meeting agenda
Prior meeting minutes
CM Bender update

President’s report
2014 taxes
Block Party Event: Imagine 29th Street
Wedge Paper – Library project

Coordinator’s Update – Kristina and Joan
Board training
Summer meetings
NCR draft guideline
Blueprint for Equity
Greater Uptown Community Partnership (Frank & Beth)

Secretary’s report
Grievance policy

Treasurer’s Report

 Committee Updates:
Public Spaces
Open Streets
Lyn-Lake Bike Corral

Social
Wedge weekend

Zoning and Planning

Environmental
Lake Street Energy Challenge

8:00 p.m. Crime and Safety
Bike cop buyback

Housing and Development Task Force

NRP

Announcements
 New Business
 Adjourn

 

Lowry Hill East Neighborhood Association Board
Agenda
May 20, 2015
6:00 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St – Lunchroom
Speak respectfully, be succinct

The LHENA board encourages you to bring box tops and labels for education for students at Jefferson Community School. Jefferson “buys” library books and gym equipment with the box tops and labels.

Board members: Jono Cowgill, Becky Dernbach, Tim Dray, Leslie Foreman, Bill Newmann, Paul Ryan, Frank Brown, Michael Friedman, Beth Harrington, Katie Schmitt and Tina Erazmus (staff). Pending John Edwards and Sara Romanishan.

6:00 p.m. Special meeting of members: Address how to resolve the tie vote at April’s annual meeting for one board seat from the annual meeting . Vote on whether or not to add a board seat for two years to add to the LHENA board both candidates who had a tie vote at the annual meeting (John Edwards and Sara Romanishan)

May meeting agenda approved

Welcome new staff – Joan Estenson

Welcome new board members: Frank Brown, John Edwards, Michael Friedman, Beth Harrington, Katie Schmitt and returning board members Paul Ryan and Sara Romanishian

Thank you to outgoing board members for your service: Sue Bode, Burt Coffin, Kyle Kilbourn, Michael Roden, and Shae Walker Hanson.

Council office update by Council Member Lisa Bender

Board Responsibilities

Election of board officers: Secretary, Treasurer, Vice President and President

Prior meeting minutes

President’s report
• Block Party Event: Imagine 29th Street
• Wedge Paper – Library project
• Lyn-Lake Bike Corral
• Summer meetings

Coordinator’s Update – Kristina
Annual meeting report

Committee Updates:
Social
Wedge weekend

Crime and Safety

Environmental

Housing and Development Task Force

NRP

Public Spaces
Open Streets

Zoning and Planning
Leaning Tower of Pizza outdoor patio

There have been three tear downs in the neighborhood recently with reports of poor dust containment and accompanying fears of exposure to harmful materials to neighbors and residents. A request has been made for the Board make an official request for inquiry into this matter by Mpls zoning.

Announcements

New Business

Adjourn

 

Lowry Hill East Neighborhood Association Board
Agenda
March, 18 2015
6:30 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St
Speak respectfully, be succinct

The LHENA board encourages you to bring box tops and labels for education for students at Jefferson Community School. These items will be collected before and after the meeting.

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)
Call to order

January meeting agenda approved

February meeting minutes were approved by an electronic vote. Minutes have been posted on the website.

6:40 Council office update by Council Member Lisa Bender

Annual meeting
Board seats up for election
Voting procedures
Meeting notification

Committee Updates:
Crime and Safety

Environmental

Housing and Development Task Force
Draft survey

NRP
Loan program update

Public Spaces

Social

Zoning and Planning
March meeting cancelled – no agenda items
Neighbor complaint

President’s report
• Conflict of Interest policy
• Grievance policy
• Review process for Tina

Treasurer’s Report

Coordinator’s Update – Kristina

Announcements

New Business

Adjourn to non-public meeting for staff performance review

Lowry Hill East Neighborhood Association Board
Agenda
February, 18 2015
6:30 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St
Speak respectfully, be succinct

The LHENA board encourages you to bring mittens, hats and scarves; and box tops and labels for education for students at Jefferson Community School. These items will be collected before and after the meeting.

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)

Absent: Excused:
Call to order

February meeting agenda approved

Janurary meeting minutes were approved by an electronic vote. Minutes have been posted on the website.

6:40 Council office update by Council Member Lisa Bender

Announcements

Megan Turnow – Accountant’s report

President’s report
• Review process for Tina
• Purchase of equipment: updated computer, microphone and video camera
• EIRA passed a resolution to support historic designation for the Thomas Lowry Monument in Smith Triangle at their Feb 10 board meeting.

Anyone interested in more information can contact Monica Smith (nrp@eastisles.org)

Treasurer’s Report
Committee Updates:
Environmental

Housing and Development Task Force

NRP

Public Spaces

Social

Zoning and Planning
2809 to 2821 Girard Ave S
2743 Dupont Ave S
Conflict of Interest work group will report at next month’s meeting

Coordinator’s Update – Kristina
Traffic Study

Bus stop grant project

Website

Jefferson Community School Service Project

New Business

Adjourn

Lowry Hill East Neighborhood Association Board
Agenda
January 21, 2015
6:30 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St
Speak respectfully, be succinct

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)

Call to order

January meeting agenda approved

November meeting minutes were approved by an electronic vote. Minutes have been posted on the website. There was not a board meeting in December.

7:45 Council office update by Council Member Lisa Bender

Announcements

Megan Turnow – Accountant’s report

Joe Knable – flyer request for funds

President’s report
• Rotating the Secretary’s position
• Office lease –Our six month lease is signed. Intermedia Arts is moving to only 12 month leases. Therefore in June, we will sign a 12 month lease.
• Intermedia changed their security deposit requirements. Formerly it was $150. The amount is being changed to one month’s rent. We need to pay an additional $100 for our security deposit.
• 2015 LHENA financial procedures audit.
• Purchase of equipment: updated computer, microphone and video camera

Uptown Assn Annual Expo on Tuesday, Jan 27, 5:00 to 8:00 pm. Set up 4:00 – 4:45. Lake Calhoun Event Center. LHENA will have a table. Who is able to attend? Tickets are $30. One dinner ticket is included with our table registrations.

The UPTOWN ASSOCIATION presents UPTOWN, UP CLOSE: AN EVENING OF ART, FLAVOR AND
ENTERTAINMENTon January 27, 2015. The Expo is an opportunity to highlight your business or organization while meeting and mingling with attendees. The event will also feature an Uptown restaurant tasting, cash bar, live music, art auction, entertainment, community awards program and Uptown update. It’s the one event in Uptown each year that gathers community members, business owners, city officials in the same place.

Treasurer’s Report
Uncontracted funds account
Resignation

Committee Updates:
Environmental

Housing and Development Task Force

NRP
Project Scope and budgets for projects
Loan program

Motion:
• Amend the language of the CEE contract to include the commercial loan and to present this to the LHENA board as a motion.
Motion to the Board: Add language to NRP Phase II Strategy 3.1.1 Home Improvement Loans:
To maintain and improve neighborhood housing stock, LHENA will continue a revolving, below-market-interest loan program for residential and commercial property improvements. Eligible applicants and improvements will be determined annually. Income limits will be open and need-based. Eligible expenses will include exterior improvements (and common interior spaces for rental units), and could be expanded to include interior renovation. Interest repaid on loans will go toward administration costs and repaid loans will be recycled for future use. LHENA-NRP Steering Committee will select a professional outside agency to administer program. Minimum loan amount of $2,500 and maximum of $30,000. Property owners are eligible for more than one loan per property as long as the previous LHENA loan on that property has been completely paid off. Program income generated through the residential loan program may also be used for a commercial property improvement program.
• Proposed by Beth, seconded by John. Motion Passed. (Changes are in red).

Public Spaces

Social

Zoning and Planning
Conflict of Interest work group

Coordinator’s Update – Kristina
Traffic Study

Bus stop grant project

Website

Jefferson Community School Service Project

New Business

Adjourn

 

On Wednesday, December 17, instead of a December Board meeting LHENA will host a neighborhood Holiday Party. Join your neighbors at William’s Pub – Uptown, 2911 Hennepin Ave, from 6-9 pm.

Lowry Hill East Neighborhood Association Board Agenda
November 19, 2014
6:30 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St
Speak respectfully, be succinct

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)

Call to order
November meeting agenda approved

October meeting minutes were approved by an electronic vote. Minutes have been posted on LHENA’s website.

Megan Tarnow -Accountant
Loan program – Community Vote

President’s report
Office lease  update
NCR: Engagement Letter and Procedures Audit

Treasurer’s Report

Committee Updates:
NRP
Environmental
Housing and Development Task Force
Public Spaces
Social
Zoning and Planning

Coordinator’s Update – Kristina
Website upgrades and training
Jefferson School Community Service Project – The Closet
Open house report
NPP updates
Apartment building outreach

8:15 Council office update by Council Member Lisa Bender

Announcements

Adjourn

 

October 15, 2014
Lowry Hill East Neighborhood Association Board Agenda

6:30 – 8:30 p.m.
Jefferson Community School, 1200 W 26th St, Media Center
Speak respectfully, be succinct

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)

Call to order

October meeting agenda approved

September meeting minutes were approved by an electronic vote. Minutes have been posted on LHENA’s website.

6:40 Council office update by Council Member Lisa Bender

President’s report –
New office update – moved completed THANKS TO: Kyle, Michael, Sara, Zan
Website upgrades and training
Intermedia Arts Intro

Treasurer’s Report

Committee Updates:
NRP
Loan program CEE vs. GHMC discussion and vote
Community vote on CPP (Community Participation Plan)
Environmental
Housing and Development Task Force
Public Spaces
Social
Zoning and Planning

Discriminatory dress code policies letter – Becky Dernbach
Jefferson School Community Service Project – Kristina Erazmus
Homeline – Becky Dernback

Announcements

 Adjourn October meeting

 

September 17, 2014
Lowry Hill East Neighborhood Association Board Agenda
6:30 – 8:30 p.m.

Note location change: Jefferson Community School Media Center, 1200 W 26th St

Board members: Sue Bode, Burt Coffin, Becky Dernbach, Tim Dray, Leslie Foreman, Kyle Kilbourn, Bill Newmann, Michael Roden, Sara Romanishan, Paul Ryan, Shae Walker and Tina Erazmus (staff)

The LHENA Board will meet at 6:00 p.m. with Michelle Chavez to discuss LHENA’s Community Participation Plan.

LHENA Board meeting call to order at 6:30 p.m.
September meeting agenda approved
August meeting minutes approved
6:40 Council office update by Council Member Lisa Bender

Board online voting By-law change

Sec. 5.05 Remove language:
If an action of the Board is required without a regular or special meeting, a motion must be made in writing, approved by written signature by a 2/3 majority and signed by all available Board members. Written notice must be delivered 48 hours in advance for the motion to take effect.

Sec 5.05 New language:
This organization recognizes that authenticated electronic communication which meets the requirements of this section may legally satisfy written record and signature requirements necessary for valid records, signatures, and contracts. Authenticated communications are those communications that set forth information from which the organization can reasonably conclude that the communication was sent by the purported sender and are delivered to the principal place of business of the organization, or to an officer or agent of the organization who is authorized by the organization to receive the communication.

Any action that may be taken by the Board of Directors may be taken without a meeting, when authorized in writing by 2/3s of the Directors. Any action required or permitted to be taken at a Board meeting may be taken by written action signed by the number of Directors that would be required to take the same action at a meeting of the Board of Directors at which all Directors were present. All Directors entitled to vote shall be notified immediately of the action’s text and effective date. The failure to provide such notice, however, shall not invalidate such written action. A Director who has not signed or consented to the written action has no liability for the action or actions taken thereby. A written action is effective when it is signed by all of the Directors required to take the action unless a different effective time is provided in the written action. Any action taken without a meeting will be presented as such in the Minutes of the next full Board Meeting immediately following the action.

Discriminatory dress code policies letter

President’s report
New office space – Anticipated motion to approve leasing new office space
Whittier Community Issues meeting – Residential Drop off Organics recycling
Allan Spear LGBT Equality Colonnade dedication – Oct 11 at 11:00 a.m., Mueller Park

Treasurer’s Report

Committee Reports:
Environmental
NRP
Public Spaces
Social
Zoning and Planning
Housing and Development Task Force

Announcements

New Business

Adjourn September meeting